Fairtrade changes the way trade works by putting farmers and workers first. Our mission is to connect disadvantaged producers and consumers, promote fairer trading conditions and empower producers to combat poverty, strengthen their position and take more control over their lives.
FAIRTRADE BELGIUM SEARCHES FOR IMMEDIATE EMPLOYMENT A (JUNIOR) OFFICE MANAGER
• You will be part of the Operations team, and will report to our Finance Director, where you will take on the following tasks.
• Your responsibilities will be structured around 5 themes:
You are responsible for the proper functioning of our office (maintenance of equipment, logistic for meetings, ...);
You manage and purchase canteen and office supplies and you process incoming and outgoing mail;
You actively manage the office Budget;
You are the Fairtrade contact for Mundo-B (security, internet, phone connection, archive room,…).
You give support to the general manager by managing his agenda, preparing presentations, writing letters, preparing expense notes, …;
You are responsible for the organization of board meetings and general meetings, and for collecting the needed meeting documents.
You help manage the organization's agenda;
You organize internal and external meetings as well as identify and book the venues for them;
You organize trips and book hotels for colleagues and guests and ensure travel arrangements;
You will help organize team and corporate events (invitations, logistics);
You give support to the different teams by preparing presentations, writing letters, giving administrative support in projects, taking minutes during meetings, .. .
You ensure fast and effective handling of questions and actions arising from telephone and e-mail traffic;
You welcome our guests and make them feel at home at Fairtrade Belgium.
You make sure our new starters feel welcome and have all the tools they need (onboarding);
You ensure that everyone has access to the necessary applications and platforms.
You are an administrative polyvalent and you want to grow in a broad position;
You enjoy picking up a broad and supportive range of tasks;
You obtained a bachelor degree or you are equivalent through experience;
You have a minimum of 2 to 4 years of experience in a similar function.
You work accurately, in a structured way and can prioritize;
You are proactive and service minded;
You like to work independently but are also a team player;
You can express yourself fluently in Dutch, French and English;
You can work fluently in MS Office, especially in word, power point and excel.
Fairtrade is a value driven organization, where our employees are at the center. A high employee satisfaction and a good work-life balance are crucial elements. We offer a great work environment where you will be part of a team of 20 very motivated colleagues in Brussels and of a much larger network globally.
An attractive salary package in line with the NGO standards including lunch vouchers, group and hospitalization insurances, eco-vouchers;
20 legal holidays + 6 extra “ADV” days;
A full-time position (37,5 h/week) hosted in Brussels, Belgium;
A possibility to work partly from home
A varied role in an organization with strong ethical values; you will be supported and coached, so you can further develop your competences;
The opportunity to discover a totally different way of doing business;
Please consult www.fairtrade.net for more information on Fairtrade International and the Fairtrade system. Please apply by e-mail only, in English with your resume and motivation letter before 15 September 2023 to jobs@fairtradebelgium.be with the reference ‘junior office manager’.